By using our website, sending a contact request, signing up for our trainings or our mailing list, you agree that we store your personal data and process it in accordance with this privacy statement.

Data Controller

Apex Automation Oy
Terminaalikatu 3
67700 Kokkola
Phone: +358 (0)207 288 288

Inquiries can be directed to our contact person:
Vesa Karvinen

Purpose of data collection

We collect, process and store your personal data for the following purposes:

Contractual data
When you order services or products from us, we store your information in our systems. This information includes e.g. name, company, addresses, email addresses, billing information, etc.

Data related to customer communications
Communication related to our marketing projects is stored in our system. For example, the saved information may contain a mention of your future absence, so we don’t try to contact anyone in vain, for example during vacation.

Legal obligations and official communication
In some cases we may have to communicate with the authorities and give them the information they need upon request.

Business development
In order to improve our services and develop our communication, we monitor the behavior of visitors on our website.

What personal data we collect

We collect information about you when you visit our website, sign up for our trainings, sign up for our mailing list or contact us before becoming a customer. We can also supplement information from public sources, such as the company register or websites. We store information about our customers and potential customers (leads) in our marketing register.

We store the following information:
First Name
Last Name
E-mail address
Mailing address
Billing information
Phone number (company and personal number)
Information entered through training registration
Purchase history
History of receiving marketing messages
IP-address or other

Legal basis for processing data

We can process your data on several different processing grounds. However, the most typical reasons are the execution of the contract based on our own legitimate interest and to fulfill legal obligations. Legitimate interest here means that we can offer you our services and develop our operations.

Data processing and transfer to third parties

We do not sell or hand over the information we collect to third parties for marketing or other purposes. The data in the register will not be disclosed without the separate consent of the registered person, except when required by Finnish authorities. The information in the register is processed by our staff to the extent required to fulfill their duties. We take care of our personnel’s data protection and information security expertise, and especially emphasize the importance of safe and reliable processing of personal data. For the technical implementation of the services, we (Data Controller) use reliable service providers who process personal data on behalf of us.

Transfer of data outside the EU area

The marketing register is used for our company’s marketing, sending newsletters and informing about upcoming trainings. Data is stored in a cloud service, that has servers located around the world. The cloud service is reported to comply with the EU-U.S. Provisions of the Privacy Shield regulations. The information is never available to any other third party. Data is stored on servers that may be located outside the EU.

Data retention period

The retention periods of personal data may vary depending on the purpose of use and the situation. For example, the accounting law or the warranty period may oblige you to store data. You have the right to ask us to delete or update our register data at any time.

Cookie policy

We use cookies to analyze the use of our website and to develop our own operations. We monitor the behavior of visitors on our website, for example, with the help of identification information, we know which subpages the visitor has visited and how long they have spent on them. We also find out the geographic location of the visitor with the accuracy of the nearest city. 

We do not use cookies for targeting (such as Google marketing). The visitor to our website can refuse or give their consent to the use of cookies.

Your rights

Based on the data protection regulation, you have the following rights to the processing of your data:
– Withdrawal of consent
– The right to see what information has been stored about you
– The right to have errors corrected
– The right to prohibit direct marketing
– The right to object to processing of data
– The right to limit processing of data
– The right to have the data deleted or transferred

Updating of the privacy statement

As legislation or our own operations change, we may occasionally make changes to this privacy statement. The changes come into effect with the updates.

Updated: 4.4.2024

For your process control